Understand pay-run reports and Today earnings for your staff

The pay run is how Zelun works out what each person on your team is owed for a period, from the work they actually checked out. It produces reports and a file you can use for your own payment run. Zelun does not pay your staff, does not file taxes for you and does not replace your accountant or your payment method. It only prepares the numbers.

For each staff member and period, the pay run looks at the appointments that were checked out and at how that person is set up to be paid. The pieces it knows about are:

• Wage, which is not reduced by any expenses.
• Commission, a share of what the person's checked-out services brought in. It uses the price actually charged after any discount, not the list price.
• Booth or room renter arrangements. A renter keeps their own takings, so nothing is owed to them in pay due. Their rent is recorded as income to the location, not as pay.
• Tips, shown as their own line and never reduced by expenses.
• Deductions, which are expenses you attributed to that person. Weekly standing expenses attributed to them appear as named lines. A monthly standing expense is listed but is not taken off a single week's amount.

The result is the amount due, a figure for your own payment run, not a tax payment. When the shop's currency is MXN, every figure and the exported file use it, and the file names the currency.

• Staff need their pay arrangement set under How they're paid, when you hire them or later with Edit pay on their page, and appointments must be checked out. Work that is only booked or checked in does not count. Someone with no pay setup yet is counted at 40% commission until you set it, and their page says so.
• Attribute an expense to someone only when it should come off their pay, by typing their staff ID when you record it in Expenses.
• Staff who should see their own Today earnings need an account that can sign in.

See the total pay due for a period

1. Open Reports in the Money section of the menu and choose the location.
2. Set From and To, or press This week, Last week or This month, then View period.
3. Under Money, read Pay due. It is the total for the period, and it is what is taken off revenue to reach Net.

Set how someone is paid

1. Open the person's page under Staff. The Pay card shows their rate, for example Commission, Hourly wage or Booth renter.
2. Press Edit pay. For Commission fill in On services (%), On retail (%) and an optional Guaranteed minimum. For Hourly wage fill in Hourly rate and choose whether hours are Counted from Scheduled hours or Checked-out visit time. For Booth renter fill in Chair rent and whether it repeats every week or every month.
3. Choose whether Tips go to them in full and whether Card fees are paid by the location or split with them. Under What this means a sentence shows the result in plain words.
4. Press Save pay. Changes apply from the next pay run. Past pay runs keep the rate they used.
5. The same Pay card shows what they are due so far this period, with its breakdown. It says "so far" until the run closes.

See pay due for each person

1. On Reports, the staff table has a Pay due column and a Basis column, for example 40% commission or an hourly rate times hours. The Total pay due at the bottom equals the Pay due headline.
2. On Expenses, the Pay run card shows the period, what each person is due and the total. Press Open pay run for the per-person breakdown and Download CSV for the file you use in your own payment run. Tips are paid out separately and are never counted in pay due.
3. Pay is not entered on the expense tape, so it is never counted twice: the week total there leaves it out and Reports subtracts it once, as Pay due.

See today's earnings (owner or staff)

1. Open Schedule.
2. A staff member sees their own Today so far card with three figures: Checked out (how many appointments), Commission and Tips recorded.
3. An owner sees one Today so far card per person at the location, with the person's name.
4. The card says "These figures are so far today, not amount due." They start counting at the beginning of the location's day and only include appointments already checked out, so a client who is checked in but not yet checked out is not in them. They do not subtract any expense.
5. Lower on the same screen, Your week so far shows Hours in the chair, Appointments done, Revenue taken and Tips recorded, with a note that pay due is shown in the owner's pay run.

A staff member can only ever see their own numbers. Other people's earnings are visible to the owner.

Nothing. Pay runs and Today earnings are internal. Clients are never shown how their stylist is paid, though the tip they leave is what feeds the Tips recorded line.

• Reading Today so far as what the person is owed. It is only the day so far, before expenses.
• Expecting a booked appointment to count. Only checked-out appointments do.
• Expecting Zelun to pay or to file taxes. It prepares reports and an export for your own payment run.
• Expecting a monthly standing expense to reduce one week's amount. It is listed but not taken off in a single week.
• Looking for the pay file under Reports. The per-person breakdown and Download CSV are on the Pay run card in Expenses, under Open pay run.
• Expecting rent from a booth renter to count as pay. It is income to the location, and the renter's pay due is zero.
• Forgetting to attribute an expense to a person. Without their staff ID, it is a shop expense, not a deduction from their pay.

Reports and Expenses feed into these figures.